Tennessee Required Disclosures: The New 2025 Transparency Act (HB 1814)

Tennessee requires landlords to provide specific information to tenants, both to comply with federal regulations and state law. The landscape shifted significantly on January 1, 2025, with the implementation of the Landlord Transparency Act (House Bill 1814).

1. Landlord Transparency Act (Effective Jan 1, 2025)

Passed by the Tennessee legislature to combat "faceless" corporate landlords, HB 1814 imposes strict new communication requirements specifically on landlords operating within URLTA counties (populations over 75,000, including Davidson, Shelby, Knox, Hamilton, etc.).

For all new leases, amendments, or renewals beginning in 2025, the landlord MUST provide the tenant with written notice detailing the following:

• Owner Contact Info: The name, phone number, and a direct email address for the property owner.
• Agent Contact Info: If applicable, the name, phone number, and email address of the property management company.
• Emergency Contact: A dedicated 24-hour after-hours emergency phone number.
• Maintenance Contact: A dedicated phone number or email address specifically for submitting maintenance requests.

2. Security Deposit Location Disclosure

Under Tennessee law, a landlord cannot simply deposit a tenant's security funds into their general operating account. The deposit must be held in a separate, dedicated account within a federally regulated financial institution in Tennessee.

• The Disclosure: The landlord must disclose in writing to the tenant the exact name and location of the bank/institution where the security deposit is being held.

3. Federal Lead-Based Paint Disclosure

In compliance with federal law (EPA and HUD regulations), landlords of properties built prior to 1978 must provide:

• The official EPA informational pamphlet ("Protect Your Family From Lead in Your Home").
• A written disclosure of any known lead-based paint or lead-based paint hazards on the property.
• A signed addendum attached to the lease acknowledging the disclosure.

4. Showings and Right of Entry

If a tenant gives notice to move out, the landlord naturally wants to show the unit to prospective new renters. However, in Tennessee, the landlord only has the legal right to enter the unit for this purpose during the final 30 days of the rental agreement if this right is explicitly stated in the lease agreement.

5. Non-Liability for Tenant Property

Landlords must inform tenants in writing that the landlord is not responsible for, and does not provide, fire or casualty insurance covering the tenant's personal property (strongly incentivizing the tenant to purchase Renter's Insurance).

How Landager Helps

Managing Tennessee properties across different URLTA and non-URLTA counties requires precision. Landager automates the mandatory 5-day grace period calculation while ensuring your late fees never exceed the 10% statutory cap. Whether you're managing Nashville portfolios or smaller rural units, Landager generates compliant notice forms and tracks security deposits in accordance with T.C.A. § 66-28-301, keeping you audit-ready and legally protected.

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