Required Disclosures for Queensland Residential Landlords

To ensure transparency in the rental market, the Residential Tenancies and Rooming Accommodation Act 2008 (RTRA Act) mandates that Queensland landlords and property managers provide specific disclosures and standardized documentation to prospective tenants before and during the signing of a lease agreement.

Disclaimer: This guide provides general legal information for educational purposes only and does not constitute legal advice. Always consult the Residential Tenancies Authority (RTA) or a legal professional in Queensland for advice specific to your situation. Information last verified: March 2026.

Pre-Lease Disclosures

Before a prospective tenant signs a lease or commits any money, the landlord must disclose specific material facts that could reasonably influence the tenant's decision to rent the property.

1. Property On the Market for Sale

If the rental property is currently advertised for sale, or if the landlord has engaged a real estate agent to sell the property, this fact must be disclosed in writing to the prospective tenant before they sign the tenancy agreement (Form 18a).

If a landlord fails to disclose this and puts the property on the market within the first two months of a newly signed tenancy, the tenant has the legal right to terminate the lease with 14 days' written notice, without facing break-lease penalties.

2. Evidence of Last Rent Increase

With the 2024 implementation of the "12-month limit on rent increases attached to the property" rule, landlords must now disclose the date of the last rent increase.

If a new tenant enters a property, the landlord must be able to provide evidence upon request verifying exactly when the rent was last increased for that specific dwelling, so the tenant knows when the landlord is legally permitted to increase it again.

Mandatory Documentation at Move-In

On or before the day the tenant moves in, the landlord must physically or digitally supply a suite of required documents.

1. RTA Information Statement (Form 17a)

The landlord must give the tenant a copy of the official RTA "Pocket Guide for Tenants – Houses and Units" (Form 17a). This booklet outlines the basic rules regarding bonds, rent, and maintenance.

2. The General Tenancy Agreement (Form 18a)

The tenant must be provided with a written copy of the lease. In Queensland, it is mandatory to use the RTA’s standard General Tenancy Agreement (Form 18a) containing the state’s standard terms. Landlords can add "Special Terms" (e.g., no smoking indoors), provided they do not contract out of the RTRA Act.

3. Entry Condition Report (Form 1a)

The landlord must prepare an Entry Condition Report, sign it, and give a copy to the tenant on the day they move in. The tenant then has 7 days to add their own notes to the report, sign it, and return a copy to the landlord.

4. Body Corporate By-Laws

If the rental property is a unit, townhouse, or apartment governed by a Body Corporate (similar to an HOA in the US), the landlord must provide the tenant with a complete, written copy of the applicable Body Corporate by-laws before they sign the tenancy agreement. The tenant is legally bound to follow these by-laws as a condition of their lease.

Keeping Compliant with Landager

Forgetting to hand over an RTA Pocket Guide or the full 20-page Body Corporate by-laws document can complicate QCAT disputes down the line if you try to hold a tenant accountable for a breach they were unaware of. Landager’s dynamic onboarding workflows automatically bundle the necessary RTA Form 17a, state-specific leases, and specific Body Corporate rules into one seamless, trackable digital signing package.

Back to Queensland Landlord-Tenant Laws Overview.