Newfoundland and Labrador Required Landlord Disclosures: Complete Compliance

Newfoundland and Labrador's Residential Tenancies Act, 2018 (RTA) requires landlords to provide tenants with specific information and documents before or at the start of a tenancy. Failing to meet these requirements can undermine your legal position in any future disputes.

Mandatory Disclosures

1. Copy of the Residential Tenancies Act

Landlords must provide every tenant with a copy of the RTA and its Regulations at the beginning of the tenancy. The landlord may request the tenant to sign an acknowledgment confirming receipt of the Act.

2. Landlord Contact Information

Landlords must provide tenants with written notice of:

• Full legal name of the landlord
• Telephone number where the landlord can be reached
• Address for service where legal documents and notices can be delivered

This information must be provided before or at the time the tenant occupies the premises.

3. Property Manager or Agent Information

If the property is managed by an agent or property management company, the landlord must also disclose:

• The agent's name
• The agent's telephone number
• The agent's address for service

4. Written Rental Agreement

For written rental agreements:

• A signed copy must be provided to the tenant within 10 days of both parties signing
• The agreement must include all statutory conditions as outlined in the RTA

For oral or implied agreements:

• The landlord must provide a written notice containing prescribed information within 10 days of the agreement being entered into
• This notice must include the terms of the tenancy as agreed upon verbally

5. Security Deposit Receipt

When collecting a security deposit, landlords must provide a written receipt that includes:

• The amount collected
• The date received
• The name and address of the financial institution where the deposit will be held

Statutory Conditions

All rental agreements — whether written or verbal — are deemed to include specific statutory conditions under the RTA. These conditions cannot be waived or contracted out of and include:

Timing of Disclosures

Consequences of Non-Disclosure

Failure to provide required disclosures can result in:

• Weakened legal position — If a landlord fails to provide required documents, they may have difficulty enforcing lease terms in disputes before Service NL
• Orders from Service NL — An adjudicator may order the landlord to comply with disclosure requirements
• Tenant remedies — Tenants may file a complaint with Service NL if disclosures are not provided

Best Practices for Landlords

1. Create a disclosure checklist — Track which documents have been provided to each tenant
2. Get signed acknowledgments — Have tenants sign confirming receipt of the RTA and other documents
3. Keep copies of everything — Store copies of all disclosures, receipts, and signed agreements
4. Update contact information — Notify tenants promptly if your contact details change
5. Use a standard lease template — Ensure all statutory conditions are included and no prohibited clauses are present
6. Provide disclosures in writing — Even when not strictly required, written documentation protects you

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How Landager Helps

Navigating the Newfoundland and Labrador rental market requires strict attention to the Residential Tenancies Act, 2018, particularly regarding the unique 3/4 month security deposit cap and the specific sliding scale for late fees. Landager's property management platform is specifically configured to handle these regional nuances, automating the calculation of legal late fees ($5 plus $2/day up to $75) and ensuring that security deposit holdings always align with provincial statutory limits. Our system tracks critical notice periods—from the 6-month rent increase window to the 10-day non-payment termination notice—providing landlords in St. John's, Corner Brook, and beyond with the digital certainty needed to maintain compliance and avoid costly disputes at the Residential Tenancies Division.