Understanding Lease Statuses
Learn how the Landager automation engine categorizes leases as Active, Scheduled, Expired, or Terminated, and how chronologically these statuses affect your dashboard revenue.
The status of a Lease contract tells the system whether it should expect revenue from that tenant this month. Landager uses strict, chronological logic to categorize every lease into one of four statuses.
The Four Lease Statuses
1. Active (Green Badge)
The contract is currently legally binding.
- Logic: The
Start Dateis today or in the past, AND theEnd Dateis either in the future or blank (month-to-month). - System Impact: Generates expected revenue on your Dashboard. Keeps the associated Tenant profile marked as "Active". Keeps the associated Unit marked as "Occupied".
2. Scheduled (Blue/Yellow Badge)
The contract represents a future agreement. The tenant has not moved in yet.
- Logic: The
Start Dateis strictly in the future. - System Impact: Revenue is NOT expected yet. The Tenant profile logic (Active vs Past) remains unchanged by this file. The Unit stays "Vacant" until the move-in date arrives.
3. Expired (Grey Badge)
The contract has naturally reached its defined end date without a renewal.
- Logic: The
End Dateis in the past. - System Impact: Revenue is no longer expected. The tenant logically transitions to "Past" (assuming they have no other active leases), and the unit reverts to "Vacant".
4. Terminated (Red Badge)
The contract was manually ended before its natural expiration date.
- Logic: You manually triggered the End Lease workflow (e.g., due to an eviction or an agreed-upon break), triggering the "Domino Effect".
- System Impact: Similar to Expired. Revenue expectations cease immediately, regardless of the original
End Date.
Automated Transitions
You rarely need to worry about changing these statuses yourself. Landager runs background daily cron jobs.
If John Doe's lease has a Start Date of September 1st and an End Date of July 31st:
- During August, the lease sits safely as Scheduled.
- On September 1st morning, the system automatically flips the lease to Active, flips the unit to Occupied.
- On August 1st next year, when the calendar turns over past the End Date, the system automatically flips the lease to Expired, flips the unit to Vacant, and flips John to Past.
Why Statuses Matter for Your Ledger
Landager calculates your monthly "Expected Revenue" by scanning only Active leases.
Always ensure your lease dates reflect physical reality.
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Qari Relatat
Ending a Lease Early (Evictions & Breakages)
How to manually terminate an active lease before its natural end date, triggering the automated Domino Effect to secure your ledger.
Renewing a Lease (Active and Expired)
How to handle lease renewals without losing historical data. Learn why updating an existing lease is preferred for identical renewals, and when to utilize the new Scheduled future-dates for rent increases.
How Unit Occupancy Automatically Updates
Learn how the Landager automation engine flips unit statuses between Vacant and Occupied instantly based on the creation, starting, and ending of Leases.