How Unit Occupancy Automatically Updates
Learn how the Landager automation engine flips unit statuses between Vacant and Occupied instantly based on the creation, starting, and ending of Leases.
The core philosophy of Landager is "enter data once." You shouldn't have to create a lease, and then separately navigate to a property settings page to manually flip a unit from Vacant to Occupied.
Because of Landager's interconnected data architecture, unit statuses update automatically based on real-world lease events.
From Vacant to Occupied
When you create a new Unit, its status defaults to Vacant.
The moment you create an active Lease that connects a Tenant to that Unit:
- The system checks the Lease's Start Date.
- If the Start Date is today or in the past, Landager instantly flips the unit's status to Occupied.
- Your global Occupancy Rate on the main Dashboard increases immediately.
- An entry is added to your Activity Log, recording the lease creation.
Note: If you create a lease with a start date in the future, the lease is placed in a Scheduled status. The unit remains strictly Vacant (or Occupied by a previous tenant) until that precise future date arrives. On the morning of the Start Date, a background daily cron job automatically detects the schedule and flips the lease to Active and the Unit to Occupied!
From Occupied to Vacant
When a tenancy comes to an end, the reverse automation occurs.
If you manually terminate a lease, or if a fixed-term lease reaches its natural End Date without a renewal:
- The system recognizes the lease is no longer active.
- The unit's status is automatically flipped back to Vacant.
- The Tenant's status is changed from "Active" to "Past."
- Your global Occupancy Rate decreases.
This automation ensures your dashboard metrics are always a reflection of your true legal occupancy reality, without requiring constant manual data entry.
When Automation Isn't Enough
While this system handles 95% of normal leasing workflows, there are times you need to step in manually — such as when a tenant moves out and the unit needs two months of extensive renovation before it can be shown again.
In these specific scenarios, you must know how to Manually Overriding a Unit's Status.
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How Everything Connects in Landager
Understand the Landager data architecture and how Properties, Units, Tenants, Leases, Payments, Expenses, and Maintenance Requests work together to give you a complete portfolio overview.
Manually Changing a Unit's Status
How to manually override a unit's status in Landager. Learn when to use the 'Maintenance' status for renovations and how to bypass lease automation.
Understanding Unit Statuses
Learn how Landager tracks the physical and occupancy status of your units: Vacant, Occupied, and Maintenance. Discover how these statuses affect your dashboard metrics.