Recurring Maintenance Schedules

Some maintenance tasks happen on a regular schedule — HVAC filter replacements, pest control visits, fire extinguisher inspections, landscaping, and more. Landager lets you automate these with Recurring Maintenance Schedules.

Accessing Recurring Maintenance

1. Navigate to MaintenanceIl-preview mhux disponibbli.
2. Click the "Recurring" tab at the top of the page (next to "Requests").

Creating a Recurring Schedule

1. Click "New Schedule" on the Recurring tab.
2. Fill in the schedule details:
   • Title — e.g. "HVAC Filter Replacement"
   • Unit / Property — select which unit this applies to
   • Category — Plumbing, Electrical, HVAC, Appliance, Structural, Pest Control, Landscaping, or Other
   • Priority — Low, Medium, High, or Emergency
   • Frequency — choose from Weekly, Biweekly, Monthly, Quarterly, Semi-Annually, or Annually
   • Estimated Cost — optional budget for each occurrence
   • Start Date — when the schedule begins
   • End Date — optional; if set, the schedule will automatically deactivate once the next due date passes this date.
   • Vendor — optionally assign a vendor
   • Description & Notes — any additional context
3. Click "Create Schedule" to save.

Frequency Options Explained

Automated Email Reminders

When you set up a recurring schedule, Landager automates communication for you:

• Vendor Reminders: If a vendor is assigned, the system automatically emails them 7 days before the task is due, ensuring they have advance notice to prepare.
• Landlord Reminders: You receive an email reminder 2 days before the task is due so you can track progress.

Smart Completion Tracking

Landager intelligently tracks whether a schedule is due.

When the next due date has arrived (or passed), the schedule will display a primary "Mark Complete" button.

1. Click "Mark Complete" on the schedule card.
2. Enter the Actual Cost incurred.
3. Upload Task Photos/Videos (up to 30MB) of the completed work.
4. Upload Invoices/Receipts (up to 10MB) for financial documentation.
5. Optionally check "Charge to Tenant".
6. Click "Complete & Log Expense".

This automatically:

• Logs the cost as an expense with both file types attached safely to the record.
• Updates the next due date for the schedule.

"Done Until" & Completing Early

If you have already completed the maintenance for the current period, the "Mark Complete" button disappears to prevent accidental double-logging. Instead, you'll see a green "Done until [Next Date]" badge.

If the vendor came early, or you performed unscheduled maintenance that you still want to log against this schedule, simply click the secondary "Complete early" link beneath the badge to open the completion form.

Pausing and Resuming Schedules

• Click the pause icon (⏸) on any active schedule to temporarily stop it.
• Click play (▶) to resume. No past data is lost — only future occurrences are affected.

Deleting a Schedule

Click the delete icon (🗑) on a schedule. A confirmation dialog will appear. Deleting a schedule only removes future occurrences — all past completions and their logged expenses are preserved.