How to Record a Rent Payment
Step-by-step guide to logging a manual rent payment in Landager. Learn how to update automatically generated invoices and track payment methods.
[!NOTE] Are you doing regular monthly rent? Landager automatically generates clean, professional rent invoices for all active leases every month. You do not need to build them from scratch! The instructions below are for updating those generated invoices, or for logging off-cycle manual payments.
When a tenant hands you rent—via check, cash, bank transfer, or any other method—you update their existing invoice in the system to reflect receipt of funds.
Step 1: Navigate to the Payments Page
- Click Payments in the left-hand sidebar.
- Locate the automatically generated invoice for the tenant, or click the "Add Payment" button in the top right corner to create a brand new manual entry.
Step 2: Link the Payment to a Lease
(If you clicked "Add Payment" instead of editing an existing invoice)
The first and most critical field is the Lease selector.
- Select the specific lease contract this rent payment applies to.
- Once selected, the system auto-populates the Tenant name, Property, and Unit associated with that lease.
Step 3: Enter the Financial Details
Amounts
- Total Amount Due: The full amount the tenant is supposed to pay this period. (If updating an auto-invoice, this is pre-filled).
- Paid Amount: The actual amount the tenant physically gave you.
Dates
- Due Date: The date the payment was contractually expected.
- Paid Date: The date you actually received the money.
Method
- Select the Payment Method used: Cash, Check, Bank Transfer, Online, or Other.
Step 4: Add Optional Itemized Charges
If the tenant owes extra beyond base rent:
- Late Fee: Enter the penalty amount. (Note: For monthly rent, our Daily Automation adds this automatically if they pass the grace period).
- Maintenance Charge: Enter any repair cost billed back to the tenant.
These itemized charges stack on top of the base rent to produce the Total Amount Due.
Step 5: Add Notes (Optional)
Use the Notes field to record context:
- "Paid via check #4521"
- "Tenant requested a 3-day grace extension; approved."
Step 6: Save and Let the System Calculate
You do not need to manually select a status badge. When you click "Save Payment", Landager mathematically compares the Paid Amount to the Due Amount and instantly tags it accurately (e.g., Paid or Partial).
The dashboard Revenue Snapshot will instantly update to reflect this new collection.
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Automated Rent Collection
Learn how Landager automatically generates monthly rent invoices, tracks partial payments, and handles late fees without manual data entry.
Payment Status Explained
A complete guide to the six payment statuses in Landager: Pending, Paid, Late, Partial, Waived, and how they affect your financial reporting.
Linking a Payment to a Lease and Tenant
Understand why every payment must be linked to a specific lease contract, and how this connection drives your financial reporting accuracy.
Payment Methods Explained
A breakdown of the five payment method options in Landager: Cash, Check, Bank Transfer, Online, and Other.