Creating a New Lease / Onboarding Historical Data

A Lease is the engine that drives Landager. By connecting a Tenant ProfileIl-preview mhux disponibbli to a physical UnitIl-preview mhux disponibbli, you activate the financial ledgers, auto-update occupancy metrics, and tie maintenance requests to the correct people.

Step 1: Start the Lease Creator

1. Navigate to the LeasesIl-preview mhux disponibbli page using the left-hand sidebar.
2. Click the "New Lease" button in the top right corner.

Step 2: Select the "Who" and "Where"

The top section forms the core connection:

• Unit: Select the specific unit inside your property portfolio.
• Tenant: Select the primary leaseholder from your Tenant Directory. If they don't exist yet, you must Add a New Tenant ProfileIl-preview mhux disponibbli first.

[!TIP] Handling Conflicts: Landager chronologically tracks history. If you select a Unit or Tenant that currently possesses an active lease, a warning module will appear. Checking the "Terminate Existing" box tells the system to automatically, safely close the old ledger exactly one day before your new lease begins—guaranteeing 0% reporting overlap.

Step 3: Define the Timeline

Landager operates on calendar timelines, not rigid status walls:

• Start Date: The day the tenant legally took (or will take) possession.
  • Backdating: If you enter a date from 8 months ago, the system natively recognizes it as historical and prompts you to log past payments after saving.
  • Future Scheduling: If the start date is next week, the lease will be placed in a dormant "Scheduled" status.
• End Date: The day the contract expires.
  • Standard 12-month lease: select the exact end date.
  • Month-to-Month: simply leave this field blank.

Step 4: Configure the Financial Terms

This section dictates exactly what the tenant owes and when:

Base Rent

• Rent Amount: Enter the monthly rent. (If you set a Base Rent on the Unit profileIl-preview mhux disponibbli, this field will auto-populate).

Security Deposit

• Security Deposit: Enter the fully refundable deposit amount collected at move-in.

Late Fee Configuration (Optional but Recommended)

Protect yourself by configuring automatic late fee tracking:

• Late Fee Amount: E.g., $50.
• Late Fee Type: Choose Flat Fee or Percentage of Rent.
• Grace Period (Days): E.g., 5 days.

Step 5: Save the Lease

1. Review the details carefully.
2. Click "Save Lease".

What Happens Automatically?

The moment you click Save, the engine takes over:

1. If Active: If the Start Date is today or in the past, the physical unit flips to Occupied and the Tenant becomes Active.
2. If Scheduled: If the Start Date is in the future, the lease is parked. A background Cron job will wake up on the exact morning of the start date to activate the tenant and occupy the unit natively.

Next Steps

Now that the core relationship is built, we highly recommend you secure your data by Uploading the Signed Lease DocumentIl-preview mhux disponibbli and Adding Unit Condition PhotosIl-preview mhux disponibbli directly to this new record.