Understanding Lease Statuses

The status of a Lease contract tells the system whether it should expect revenue from that tenant this month. Landager uses strict logic to categorize every lease into one of three statuses.

The Three Lease Statuses

1. Active (Green Badge)

The contract is currently legally binding.

• Logic: The Start Date is today or in the past, AND the End Date is either in the future or blank (month-to-month).
• System Impact: Generates expected revenue on your Dashboard. Keeps the associated Tenant profile marked as "Active". Keeps the associated Unit marked as "Occupied".

2. Expired (Grey Badge)

The contract has naturally reached its defined end date without a renewal.

• Logic: The End Date is in the past.
• System Impact: Revenue is no longer expected. The tenant logically transitions to "Past" (assuming they have no other active leases), and the unit reverts to "Vacant".

3. Terminated (Red Badge)

The contract was manually ended before its natural expiration date.

• Logic: You manually triggered the End Lease workflow (e.g., due to an eviction or an agreed-upon break).
• System Impact: Similar to Expired. Revenue expectations cease immediately, regardless of the original End Date.

Automated Transitions

You rarely need to worry about changing these statuses yourself. The system reads the calendar daily.

If John Doe's lease has an End Date of July 31st:

• On July 31st, the lease shows as Active.
• On August 1st, when the calendar turns over, the system automatically flips the lease to Expired, flips the unit to Vacant, and flips John to Past.

Why Statuses Matter for Your Ledger

Landager calculates your monthly "Expected Revenue" by scanning only Active leases.

If you forget to enter an End Date for a tenant who moved out a year ago, the system thinks their lease is month-to-month and legally Active. It will stubbornly expect rent from them every single month, completely skewing your financial reporting.

Always ensure your lease dates reflect physical reality.