How Unit Occupancy Automatically Updates

The core philosophy of Landager is "enter data once." You shouldn't have to create a lease, and then separately navigate to a property settings page to manually flip a unit from Vacant to Occupied.

Because of Landager's interconnected data architecture, unit statuses update automatically based on real-world lease events.

From Vacant to Occupied

When you create a new Unit, its status defaults to Vacant.

The moment you create an active Lease that connects a Tenant to that Unit:

1. The system checks the Lease's Start Date.
2. If the Start Date is today or in the past, Landager instantly flips the unit's status to Occupied.
3. Your global Occupancy Rate on the main Dashboard increases immediately.
4. An entry is added to your Activity Log, recording the lease creation.

Note: If you create a lease with a start date in the future (e.g., signing a lease in June for a September move-in), the unit remains Vacant or Occupied by the previous tenant until that future date arrives.

From Occupied to Vacant

When a tenancy comes to an end, the reverse automation occurs.

If you manually terminate a lease, or if a fixed-term lease reaches its natural End Date without a renewal:

1. The system recognizes the lease is no longer active.
2. The unit's status is automatically flipped back to Vacant.
3. The Tenant's status is changed from "Active" to "Past."
4. Your global Occupancy Rate decreases.

This automation ensures your dashboard metrics are always a reflection of your true legal occupancy reality, without requiring constant manual data entry.

When Automation Isn't Enough

While this system handles 95% of normal leasing workflows, there are times you need to step in manually — such as when a tenant moves out and the unit needs two months of extensive renovation before it can be shown again.

In these specific scenarios, you must know how to Manually Overriding a Unit's Status.