How Everything Connects in Landager

In our previous guide, we defined the core terminology of Landager. Now let's explore how these pieces work together to give you powerful portfolio insights through your dashboard.

Understanding these connections is the difference between simply using Landager as a digital filing cabinet and using it as a true management system.

The Foundation: Properties → Units → Tenants → Leases

The core of Landager follows a clear data hierarchy:

1. Properties are the top-level containers — your physical buildings and addresses.
2. Units exist inside Properties — the individual rentable spaces.
3. Tenants are the people renting those spaces.
4. Leases are the glue — they formally connect a Tenant to a Unit with financial terms.

When you create a Lease linking a Tenant to a Unit, the dashboard immediately understands the relationship. Your Occupancy Rate updates, your Units In Use counter changes, and the Active Tenants count reflects the new data.

How Payments Connect

When you log a rent payment, you link it to a specific Lease and Tenant. The system tracks:

• How much was due versus how much was paid
• When it was due versus when it was paid
• The payment method and status (Paid, Late, Partial, etc.)
• Itemized charges like late fees and maintenance charges

This data feeds directly into the dashboard's Rent Collected progress bar, showing you the collection progress percentage for the current month. Every payment also generates a receipt that you can view and share with the tenant.

How Expenses Connect

When you log an expense, you link it to a specific Property, and optionally to a Unit or Maintenance Request. You can also:

• Upload receipts and invoices (up to 30 MB per file) for a secure paper trail
• Assign a vendor to document exactly who was paid

This creates a clear financial picture for each property, helping you track outgoing costs alongside incoming rent.

How Maintenance Connects

When you create a maintenance request, you link it to a Unit and optionally a Tenant. The request tracks:

• Priority and Category for organization
• Estimated vs. Actual Cost for budgeting
• Vendor Assignment so you know who is handling the repair
• Photos documenting the actual issue
• Status from Open through to Completed

Open maintenance requests appear as a count on your Dashboard, giving you instant visibility into outstanding work. When costs are incurred, you can log them as an Expense, linking back to the original maintenance request for a complete audit trail.

How the Dashboard Brings It All Together

Your Dashboard Overview aggregates all of this connected data into a single view:

| Dashboard Metric | Where the Data Comes From | |---|---| | Total Properties | Your Properties list | | Units In Use | Active Leases on your Units | | Active Tenants | Tenants linked to active Leases | | Rent Collected | Payments logged against Leases | | Open Maintenance | Maintenance Requests with status "Open" or "In Progress" | | Revenue Snapshot | Payments vs. Lease rent amounts | | Recent Activity | Activity Logs recording all actions you take |

The Activity Log: Your Audit Trail

Behind everything, the Activity Log automatically records every action — creating a property, adding a tenant, updating a lease, logging a payment. This feed appears on your dashboard as the Recent Activity timeline, giving you a chronological history of everything that's happened in your portfolio.

The Takeaway

Because everything connects through your data hierarchy, you get powerful insights from simple data entry:

• Add a Property and Units → dashboard shows your portfolio size
• Add Tenants and Leases → occupancy rates and revenue projections appear
• Log Payments → rent collection progress updates in real time
• Track Expenses → financial picture becomes complete
• Manage Maintenance → outstanding work is always visible

Ready to put this into practice? Head to the Quick-Start Guide to start building your portfolio.