How to Add a New Expense
Step-by-step guide to logging a property expense in Landager. Track repair costs, vendor invoices, and operational spending per property.
Every dollar you spend on your properties is a tax-deductible business expense. Landager provides a dedicated Expense tracker to log, categorize, and document every operational cost.
Step 1: Navigate to the Expenses Page
- Click Expenses in the left-hand sidebar.
- Click the "Add Expense" button in the top right corner.
Step 2: Fill Out the Core Details
- Description: A clear summary of what the expense was for (e.g., "Replaced HVAC filter in Unit 3A", "Annual property insurance premium").
- Amount: The total cost in your default currency.
- Date: The date the expense was incurred (not necessarily the date you're logging it).
- Property: Link this expense to the specific property it relates to. (Optional but strongly recommended.)
- Unit: If the expense is specific to a single unit rather than the whole building, select the unit. (Optional.)
Step 3: Link to a Maintenance Request (Optional)
If this expense is directly tied to a Maintenance Request (e.g., the $175 plumber bill for fixing a leaking pipe), you can link the two records. This provides cross-reference traceability so you can track the total financial impact of a single repair from ticket to invoice.
Step 4: Assign a Vendor (Optional)
Select or create a Vendor to attribute this expense to a specific contractor.
Step 5: Upload Supporting Documents (Optional)
Attach the actual invoice, receipt photo, or PDF. See Uploading Receipts & Invoices for details on supported file types and the 30MB limit.
Step 6: Add Notes and Save
Use the Notes field for internal context (e.g., "Emergency call-out rate applied, normal rate would be $100 less"). Click "Save Expense".
The expense immediately appears on your Dashboard and is included in your Exported Reports.
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Assigning a Vendor to an Expense
How to tag expenses with specific vendors from your directory, and how to create a new vendor inline without leaving the expense form.
Linking an Expense to a Property, Unit, or Maintenance Request
How to connect expense records to specific properties, units, and maintenance tickets for complete financial traceability.
How to Upload Receipts and Invoices
Digitize your receipts by uploading photos, PDFs, and documents directly to expense records. Supports up to 30 MB per file.