Understanding Due Date and Paid Date on a Payment

Every rent charge in Landager tracks two distinct dates to build a complete accountability trail.

Due Date

The Due Date represents the day rent was contractually expected.

• This is determined automatically by the rent due day set on the lease (which defaults to your globally configured Rent Due DayPreview unavailable).
• Landager sets this date automatically for each monthly charge, regardless of when the tenant actually pays.

Example: If rent is due on the 1st of every month, and you're looking at the March rent charge, the Due Date is March 1, 2026.

Paid Date

The Paid Date represents the day you actually received the money. When you click Mark Paid to record a payment, you enter this date.

• If the tenant paid on time: the Paid Date might also be March 1.
• If the tenant was late: the Paid Date might be March 8.
• If the tenant pre-paid: the Paid Date might be February 28.

Why Track Both?

1. Late Payment Documentation

Looking at a single payment record, if the Due Date is March 1 and the Paid Date is March 8, you have irrefutable proof the payment was 7 days late. This is essential evidence if you need to justify the automatic Late FeePreview unavailable or make arguments during an eviction hearing.

2. Collection Efficiency Analysis

Over time, the gap between Due Dates and Paid Dates across all your tenants reveals your portfolio's payment reliability. If most tenants pay within 1-2 days of the due date, your portfolio is healthy. If the average gap is 7-10 days, you might need to implement stronger late fee policies.

3. Cash Flow Accuracy

Your bank balance reflects when money actually arrived, not when it was expected. By recording the Paid Date accurately, Landager's financial reports align with your actual bank statements, not just your theoretical expectations.

Best Practice

Never backdate the Paid Date to match the Due Date simply to "make the records look clean." Honest date tracking is the entire point of having a digital system. If a tenant handed you a check on March 8th, the Paid Date is March 8th—period.