Deleting a Unit (Requirements)

Much like Deleting a Property, removing an individual Unit from your database is a destructive action protected by strict system safeguards.

If you merge two apartments into one during a heavy remodel, or if you accidentally double-entered a unit during your initial portfolio setup, you will need to delete a unit record.

The "Active Data" Block

[!CAUTION] You cannot delete a Unit if there is any active data attached to it.

Landager's interconnected architecture demands that financial and legal histories are preserved. The system will block your attempt to delete a unit and display an error if the Unit currently has:

1. Active or Historical Leases tied to it
2. Logged Rent Payments associated with its leases
3. Expense Records logged specifically against it
4. Maintenance Requests attached to its history

How to Safely Remove a Unit

If the unit was created by mistake yesterday and contains zero data, simply:

1. Open the Properties list and select the building.
2. On the Units tab, find the incorrect unit.
3. Click the Action Menu (three dots) and select "Delete".

If the unit does contain historical data, you must dismantle that data first:

1. Delete any Expenses attached uniquely to that unit.
2. Delete any Maintenance Requests attached to that unit.
3. Delete all Leases (and their associated payments) attached to the unit.
4. Return to the Units tab and execute the deletion.

Because this deletes the financial history of that space, this should only be done for data-entry errors.

The Better Alternative: Do Not Delete

If an apartment existed, generated revenue for three years, and was then merged into an adjacent unit or condemned, do not delete it.

Deleting it permanently destroys three years of accounting data that your CPA will need in the event of an audit.

Instead of deleting a retired unit:

1. Let its final lease cleanly expire so its status becomes "Vacant."
2. Edit the Unit Details.
3. Change the Unit Identifier to include a warning tag (e.g., change "Apt 2B" to "Z-RETIRED-Apt 2B"). Prefixing it with "Z" forces it to the bottom of any alphabetically sorted lists.
4. Manually change the Status to "Maintenance" to ensure nobody accidentally assigns a new tenant to an obsolete space.

This preserves your exact historical ledger while keeping the space out of your active leasing workflow.