Documentation, EPC and Required Advertisements in the Balearics
Balearic regional sanctions and the required certificates (Energy Efficiency and Licenses) before putting your flat in Mallorca or Ibiza up for rent.
Legal Disclaimer
This content is for general informational and educational purposes only. It does not constitute legal advice and should not be relied upon as such. Laws change frequently — always verify current regulations and consult a licensed attorney in your jurisdiction for advice specific to your situation. Landager is a property management platform, not a law firm.Information last verified: May 2026.
Under the framework of the Spanish Urban Leases Act (Ley 29/1994), which came into effect on 1 January 1995, and the recent Right to Housing Law (Ley 12/2023), landlords in the Balearic Islands are subject to strict transparency and documentation requirements. Whether advertising a property in Mallorca, Menorca, or Ibiza, specific certificates and disclosures must be provided to prospective tenants before any commitment is made.
1. Obligation of the Energy Performance Certificate (EPC)
Regulated by Royal Decree 390/2021 (effective 3 June 2021) and the LAU, every property owner in the Balearics intending to rent their property must obtain an Energy Performance Certificate (Certificado de Eficiencia Energética).
- Mandatory Advertising: Every rental advertisement published on portals or by agencies must include the energy efficiency label (rating from A to G).
- "In Process" Prohibited: It is illegal to advertise a property stating the EPC is "in process." The Balearic Directorate of Energy may impose sanctions ranging from €300 to €6,000 for lack of certification or improper advertising.
- Material Delivery: A copy of the EPC must be physically delivered to the tenant and attached as an annex to the lease agreement upon signing.
2. Mandatory Disclosures under the Housing Law (Transparency)
The Law 12/2023 (effective 26 May 2023) introduced enhanced transparency requirements. Landlords or their representatives must provide the following information to any prospective tenant who requests it during a visit:
- Economic Breakdown: Clear differentiation between the base rent and any additional costs (community fees, rubbish collection tax, or IBI) that will be passed on to the tenant.
- Ownership Status: Clarification of whether the person renting the property is the owner, a usufructuary, or an authorized representative.
- Habitability Certificate: Verification of the Cédula de Habitabilidad (Habitability Certificate) or the License of First Occupation, which confirms the property meets regional housing standards.
- Property Details: Accurate information regarding the age of the building, the useful square meters (metraje útil), and the cadastral reference.
3. Agency Fees and Commissions
Following the implementation of the Housing Law 12/2023 (amending Article 20.1 of the LAU), the allocation of real estate agency fees for residential leases has changed:
For all leases intended for permanent habitual housing (vivienda habitual), the landlord (owner) is strictly responsible for paying the real estate intermediation fees and the cost of formalizing the contract. Agencies are prohibited from charging these costs to the tenant in long-term residential rentals.
Back to Balearic Islands Rental Overview.
Sources & Official References
Frequently Asked Questions
▶What disclosures must landlords provide in Balearic Islands?
Landlords in Balearic Islands must disclose relevant property information to prospective tenants before the lease is signed. Required disclosures may include known defects, environmental hazards, previous damage, and any conditions affecting the tenant's use of the property, in compliance with both regional and national law.
▶What are the key landlord-tenant laws in Balearic Islands?
Understanding the nuances of property management in "balearic-islands" is crucial for maintaining compliance under both national Spanish laws and regional decrees. This guide covers the essential compliance requirements for property owners and landlords.
Read the complete guide▶What is the eviction process for landlords in Balearic Islands?
The eviction process in Balearic Islands requires landlords to follow formal legal procedures established by both regional and national law. Valid grounds typically include non-payment of rent, lease violations, or the landlord's personal use of the property. Landlords must provide proper written notice, allow any required cure periods, and may need to obtain a court or tribunal order.
Read the complete guide▶What are the rent increase rules in Balearic Islands?
Balearic Islands has specific rules governing when and how landlords can increase rent, which may include caps on the percentage of increase, minimum notice periods, and restrictions on frequency. These rules may differ from national standards, so landlords must check regional regulations.
Read the complete guide▶What are the security deposit rules in Balearic Islands?
Security deposit rules in Balearic Islands govern how much landlords can charge, how deposits must be held or protected, and the timeline for returning deposits after a tenancy ends. Landlords must provide itemized statements of any deductions and comply with all regional and national statutory deadlines.
Read the complete guide▶What are the mandatory lease requirements in Balearic Islands?
Lease agreements for rental properties in Balearic Islands must comply with both regional and Spain national law. Required elements typically include the names of both parties, property description, rent amount and payment terms, deposit details, lease duration, and maintenance responsibility allocation.
Read the complete guide▶What are landlord maintenance obligations in Balearic Islands?
Landlords in Balearic Islands are required to maintain rental properties in a habitable condition, ensuring the structure, plumbing, electrical systems, and essential services are in proper working order. Regional laws in Balearic Islands may impose additional requirements beyond the national standard.
Read the complete guide▶What are the late fee rules in Balearic Islands?
Balearic Islands has specific rules regarding late fees and penalties for overdue rent. These may include mandatory grace periods, caps on fee amounts, and restrictions on interest charges. Check both regional and Spain national regulations for the applicable rules.
Read the complete guide📬 Get notified when these laws change
We'll email you when landlord-tenant laws update in No spam — only law changes.
