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Some maintenance tasks happen on a regular schedule — HVAC filter replacements, pest control visits, fire extinguisher inspections, landscaping, and more. Landager lets you automate these with Recurring Maintenance Schedules.

Accessing Recurring Maintenance

1. Navigate to Maintenance.
2. Click the "Recurring" tab at the top of the page (next to "Requests").

Creating a Recurring Schedule

1. Click "New Schedule" on the Recurring tab.
2. Fill in the schedule details:
   • Title — e.g. "HVAC Filter Replacement"
   • Unit / Property — select which unit this applies to
   • Category — Plumbing, Electrical, HVAC, Appliance, Structural, Pest Control, Landscaping, or Other
   • Priority — Low, Medium, High, or Emergency
   • Frequency — choose from Weekly, Biweekly, Monthly, Quarterly, Semi-Annually, or Annually
   • Estimated Cost — optional budget for each occurrence
   • Start Date — when the schedule begins
   • End Date — optional; leave blank for an indefinite schedule
   • Vendor — optionally assign a vendor
   • Description & Notes — any additional context
3. Click "Create Schedule" to save.

Frequency Options Explained

Marking a Completion

When a scheduled maintenance task is done:

1. Click "Mark Complete" on the schedule card.
2. Enter the Actual Cost incurred.
3. Optionally check "Charge to Tenant" if the tenant should bear the cost.
4. Click "Complete & Log Expense".

This automatically:

• Logs the cost as an expense in your Expenses page
• Updates the next due date for the schedule
• Records the last completed date

Email Reminders

Landager sends you an email reminder 2 days before each recurring maintenance task is due. This ensures you never miss a scheduled service.

Pausing and Resuming Schedules

• Click the pause icon (⏸) on any active schedule to temporarily stop it.
• Click play (▶) to resume. No past data is lost — only future occurrences are affected.

Deleting a Schedule

Click the delete icon (🗑) on a schedule. A confirmation dialog will appear. Deleting a schedule only removes future occurrences — all past completions and their logged expenses are preserved.

Tips

• Use recurring schedules for any task that happens on a predictable cycle.
• Assign vendors to recurring schedules so you always know who's responsible.
• Monitor estimated vs actual cost trends in Reports.
• Pause schedules during off-seasons (e.g. landscaping in winter) rather than deleting them.