Entering Total Amount Due vs. Paid Amount

The payment form in Landager tracks two separate dollar amounts. Understanding the distinction between them is critical, because Landager's automation engine uses the relationship between these numbers to automatically update your Payment Status BadgesIl-preview mhux disponibbli.

Total Amount Due

This is the theoretical number: what the tenant was supposed to pay.

When Landager automatically generates your monthly invoices, this number is strictly locked in based on their LeaseIl-preview mhux disponibbli, plus any additional charges stacked on via cron automation:

• Base Rent: e.g., $1,200 (pre-filled from lease)
• Late Fee: e.g., $50 (auto-applied by Landager if they cross grace period)
• Maintenance Charge: e.g., $150 (if the tenant is being billed for a repair)

Total Amount Due = $1,400

Paid Amount

This is the empirical number: what the tenant actually handed you.

Whenever you collect funds, you update this field. The moment you click save, Landager runs the math:

• If they paid in full ($1,400): The system instantly tags the invoice as Paid ✅
• If they could only pay part ($800): The system instantly tags the invoice as Partial
• If they overpaid accidentally ($1,500): The system still marks it Paid, but documents the $100 surplus.

Why Track Both?

Scenario 1: Automatic Gap Detection

If the Due Amount is $1,400 but they hand you $800, entering both numbers lets the system auto-assign the Partial badge and clearly document the $600 gap. You now have a defined collection target for follow-up without doing mental math.

Scenario 2: Audit-Ready Records

If the IRS audits your rental income, you can easily prove the exact discrepancy between what was owed and what was collected. This level of precision demonstrates professional record-keeping.

Scenario 3: Effortless Schedule E Reporting

Landager's tax reports (like the Schedule EIl-preview mhux disponibbli) look at these numbers to separate your underlying base rent from late fees. By keeping the Total Amount Due perfectly built out, the system can unpack what the Paid Amount actually covers.

Best Practice

Always keep the Due field accurate. Even if a tenant is short, do not change the Due field to match what they handed you. The Due field provides the mathematical baseline that makes your collection rate percentage meaningful across your entire portfolio.