How Itemized Charges Work: Late Fees and Maintenance

Base rent isn't always the only amount a tenant owes in a given month. Landager automatically adds line-item charges for late fees and maintenance to the monthly rent charge to produce an accurate Total Amount Due.

The Two Itemized Charge Types

1. Late Fee

If the tenant misses the grace period configured on their LeasePreview unavailable, the system automatically adds the exact penalty amount to the charge.

• Example: Lease rent is $1,200. The signed contract says late fees are $50 flat. When the grace period ends, a Late Fee of $50 is added automatically. The Total Amount Due becomes $1,250.

2. Maintenance Charge

If a Maintenance RequestPreview unavailable is completed and flagged as "charge to tenant" (e.g., the tenant broke a window through negligence), the repair cost is automatically added to the next rent charge.

• Example: Lease rent is $1,200. Window repair cost $175. The system adds a Maintenance Charge of $175 to the next month's dues. The Total Amount Due becomes $1,375.

Stacking Multiple Charges

Both charges can appear simultaneously. If the tenant is both late and responsible for a repair:

• Base Rent: $1,200
• Late Fee: $50
• Maintenance Charge: $175
• Total Amount Due: $1,425

Best Practices

1. Always cross-reference the lease: Before setting up a late fee on a lease, check the Leases table and verify the exact fee structure that was legally agreed upon. Never configure a fee higher than the signed contract allows.
2. Document the maintenance charge: When completing a maintenance request for a tenant-caused repair, ensure you check "charge to tenant" and upload any relevant invoices so the system handles the billing and documentation automatically.
3. Record exact amounts: If the tenant pays the full $1,425, record that amount and the status becomes "Paid." If they only pay the base $1,200 and refuse the charges, record $1,200; the system will automatically mark it as "Partial" and you can document the dispute in the payment notes.