How to Add a New Expense

Every dollar you spend on your properties is a tax-deductible business expense. Landager provides a dedicated Expense tracker to log, categorize, and document every operational cost.

Step 1: Navigate to the Expenses Page

1. Click Expenses in the left-hand sidebar.
2. Click the "Add Expense" button in the top right corner.

Step 2: Fill Out the Core Details

• Description: A clear summary of what the expense was for (e.g., "Replaced HVAC filter in Unit 3A", "Annual property insurance premium").
• Amount: The total cost in your default currency.
• Date: The date the expense was incurred (not necessarily the date you're logging it).
• Property: Link this expense to the specific property it relates to. (Optional but strongly recommended.)
• Unit: If the expense is specific to a single unit rather than the whole building, select the unit. (Optional.)

Step 3: Link to a Maintenance Request (Optional)

If this expense is directly tied to a Maintenance Request (e.g., the $175 plumber bill for fixing a leaking pipe), you can link the two records. This provides cross-reference traceability so you can track the total financial impact of a single repair from ticket to invoice.

Step 4: Assign a Vendor (Optional)

Select or create a Vendor to attribute this expense to a specific contractor.

Step 5: Upload Supporting Documents (Optional)

Attach the actual invoice, receipt photo, or PDF. See Uploading Receipts & Invoices for details on supported file types and the 30MB limit.

Step 6: Add Notes and Save

Use the Notes field for internal context (e.g., "Emergency call-out rate applied, normal rate would be $100 less"). Click "Save Expense".

The expense immediately appears on your Dashboard and is included in your Exported Reports.