Linking an Expense to a Property or Unit

Every expense in Landager can be linked to your data hierarchy: Property and Unit. (Maintenance requests also automatically log expenses when completed). These links turn a flat list of dollar amounts into a structured financial map of your portfolio.

Level 1: Linking to a Property

Why: Assigns the cost to a specific building for per-property profitability analysis. Example: Your annual landscaping contract costs $2,400. Link it to "Sunset Towers" so the expense appears when you review the financial health of that building.

Level 2: Linking to a Unit

Why: Narrows the cost to a specific rentable space within the building. Example: Replacing the dishwasher in Unit 3A costs $450. By linking to both the Property and the Unit, you can track exactly how much money that specific unit has cost you over its lifetime.

Level 3: Logging Expenses from Maintenance Requests

Why: Automatically records the financial cost of the operational ticket that initiated the work. Example: Tenant reported a leaking pipe. Plumber fixed it for $175. When you mark the maintenance request as Completed in the UI, you enter the actual cost, and Landager automatically logs a $175 expense. This gives you the full story: who reported the issue, what was done, who fixed it, and exactly how much it cost.

How the Links Appear

Once linked:

• The Expenses page will display the property and unit for each expense.
• The Reports page will include the property and unit in your generated PDF reports.
• Maintenance requests marked as Completed will automatically appear in your Expenses list.

Best Practice

Expenses are always linked to a Property. While the property is required, linking to a specific Unit is optional but recommended. Assigning the unit ensures the expense doesn't just exist in the property total, but tells you which specific space ate the cost.