Linking a Payment to a Lease and Tenant

When you log a new payment, the very first field on the form asks you to select a Lease. This is the structural backbone of Landager's financial integrity.

Why Payments Link to Leases (Not Tenants Directly)

You might wonder why you can't simply say "Sarah paid me $1,200." The reason is historical accuracy.

Sarah might have lived in your building for three consecutive years on three separate lease contracts, each with a different rent amount:

• 2024 Lease: $1,000/mo
• 2025 Lease: $1,100/mo
• 2026 Lease: $1,200/mo

If payments linked directly to Sarah's profile without a lease connection, you would have no way to prove which contract a specific $1,100 payment from October 2025 belonged to. Was it underpayment on the 2026 lease? Or full payment on the 2025 lease?

By linking every payment to a specific lease, you create an unbreakable financial chain.

The Auto-Population Cascade

When you select a Lease in the payment form:

1. The Tenant Name auto-fills (because the lease is bound to a specific tenant profile).
2. The Property & Unit auto-fill (because the lease is bound to a specific physical space).
3. The Expected Rent Amount can be referenced from the lease terms.

Practical Impact

On the Tenant Profile

When you open Sarah's Payments Tab, the system knows exactly which payments belong to which lease period, letting you review her financial history with contract-level precision.

On the Dashboard

The Revenue Snapshot card calculates "Collected Revenue" by summing payments linked to Active leases in the current month. Without the lease link, the system couldn't differentiate between current revenue and historical deposits.

On Tax Reporting

When you Export your financial data, the lease link ensures every payment row includes context: who paid, for which unit, under which contract, and at what expected amount. Your CPA will thank you.