Payment Status Explained

Every payment record in Landager carries a Status badge that instantly communicates the health of that specific transaction.

The Payment Statuses

1. Pending (Yellow Badge)

Meaning: You expect this payment to arrive, but you haven't received or confirmed the funds yet. Use Case: You created the payment entry on the 1st (the due date), but the tenant said they'd drop off the check on the 3rd. You log it as "Pending" now, and update it to "Paid" when the check clears.

2. Paid (Green Badge)

Meaning: Full payment received and confirmed. Use Case: The Paid Amount matches or exceeds the Total Amount Due. The money is in your bank. This is the ideal outcome for every transaction.

3. Late (Orange Badge)

Meaning: The payment was received, but it arrived after the contractual Due Date. Use Case: Rent was due on the 1st, but the tenant paid on the 8th. You log the correct Paid Date and mark the status as "Late" to maintain an accurate historical record of their reliability.

4. Partial (Blue Badge)

Meaning: The tenant paid some of the amount due, but not all of it. Use Case: Rent is $1,200, but the tenant could only give you $800 this month. You record the full Due Amount ($1,200), the actual Paid Amount ($800), and set the status to "Partial." This documents the $400 shortfall. See Handling Partial Payments for the full workflow.

5. Waived (Grey Badge)

Meaning: You intentionally forgave this payment entirely. Use Case: A tenant experienced a genuine emergency (e.g., hospitalization). You agreed to waive April's rent entirely. By logging a "Waived" entry instead of simply not logging anything, you maintain historical accuracy—the system knows rent was expected but intentionally forgiven, not just forgotten.

Why Status Accuracy Matters

The dashboard Revenue Snapshot uses payment statuses to calculate your Collected Revenue. Only payments marked as "Paid" (and sometimes "Late" and "Partial" depending on the paid amount) contribute to the collected total.

If you leave 10 payments stuck in "Pending" status forever because you never updated them after receiving the checks, your dashboard will permanently underreport your income and scream that you're underperforming. Always close the loop.