Best Practices & Workflow Tips for Landlords

This guide compiles the most effective operational habits for landlords using Landager, from daily routines to situational checklists.

Daily Workflow: The Morning Dashboard Check

Every workday, spend 60 seconds on three questions:

1. Did everyone pay? Check the Revenue SnapshotPreview unavailable.
2. Is anything broken? Check the Open Maintenance countPreview unavailable.
3. Did anything unexpected happen? Scan the Activity FeedPreview unavailable.

Monthly Workflow: The End-of-Month Review

On the last business day of each month:

1. Verify all payments are logged and statuses are updated.
2. Review all open maintenance requests—close or carry over.
3. Export a PDF reportPreview unavailable for your records.
4. Reconcile your Landager expense totals against your bank statement.
5. Check the Lease listPreview unavailable for upcoming expirations in the next 60 days.

The New Landlord Setup Checklist

The "Renting to a New Tenant" Checklist

1. ☐ Create the Tenant ProfilePreview unavailable.
2. ☐ Create the LeasePreview unavailable with accurate start date, rent, and late fee rules.
3. ☐ Upload the signed lease PDFPreview unavailable.
4. ☐ Upload Move-In Condition PhotosPreview unavailable.
5. ☐ Record the collected Security DepositPreview unavailable in the lease ledger.
6. ☐ Add Emergency ContactsPreview unavailable.
7. ☐ Add Private NotesPreview unavailable (vehicle info, pets, gate codes).

The "Ending a Lease" Move-Out Checklist

1. ☐ Conduct the move-out inspection and upload Move-Out Condition PhotosPreview unavailable.
2. ☐ Click Move-outPreview unavailable on the tenant row to end active leases and void future charges.
3. ☐ Compare Move-In vs Move-Out photos for deposit deductions.
4. ☐ Record deposit deductions and refunds directly during the move-out process.
5. ☐ Verify the unit status flips to VacantPreview unavailable.
6. ☐ Prepare the unit for the next tenant (Landager does not have a listings feature).

Additional Tips

• Keep tenant names searchable: Use full legal names, not nicknames.
• Optimize property names: Include the street address (e.g., "123 Oak Street" not "My Rental").
• Use Dark Mode for reduced eye strain during evening dashboard sessions.